Operations Coordinator

DEPARTMENT: Operations

MANAGER: VP of Operations

JOB DESCRIPTION

Must interface with multiple departments including Purchasing, Sales, Production Personnel, Shipping and Receiving, Operations management and the Quality team. Quality audit assistance as needed in accordance with ISO 9001 procedures. Asist BHE Management with providing a positive work atmosphere within the plant.

ESSENTIAL FUNCTIONS OF THE POSITION:

• Planning
  • Responsible for planning overall production processes including repeat product quotations, sales order acknowledgements including delivery schedules, assisting engineering with material information on new product quotations providing monthly management reports on labor and material costs for inventory, WIP and finished goods.
  • Notify purchasing when sales order pull-ins require material expediting
• Buyer
  • Ensure optimal levels of material components are available when needed for production, review of raw material availability, material purchase recommendations, safety stock information, requisition raw materials needed for production orders and safety stocks.
  • Place purchase orders with vendors to best support production
  • Complete and review quarterly key supplier score cards
• Scheduler
  • Request delivery schedules from production for quotes and new orders, aggregate production delivery scheduling, providing forecasting, notifying sales for requested production and pull-ins.
  • Provide Production Supervisor and Operations Manager with new order information, production schedules and schedule changes
  • Notify shipping of schedule changes for customer deliveries and assist receiving personnel in determining proper timelines for bringing incoming raw material into Caelus
  • Provide reports on orders booked (three months), forecast and backlog report (weekly)
• Other duties as assigned

Physical Elements Required

• Ability to move up to 25 pounds (moving paper files)
• Ability to sit for extended periods of time
• Ability to hear clearly during telephone conversations
• Ability to bend at the knees to retrieve files
• Ability to view computer monitor for up to two hours
• Regular and timely attendance is required

Mental Elements Required

• Ability to read, write and understand the English language
• Ability to solve math problems equations
• Ability to effectively communicate (written & verbal)
• Ability to handle workplace stress (i.e.: deadline pressures, multi-faceted work load, etc.)
• Ability to maintain strict confidentiality
• Self-motivation
• Ability to think clearly with sound reasoning
• Must be decisive and diplomatic
• Willing and able to work beyond regular work shift as needed
• Ability to understand and support BHE policies and procedures including safety procedures
• Perform all planning duties in accordance with ISO 9001 procedures

Special Skills Required

• Knowledge of the Caelus Information System
• Solid understanding of the interrelationship of Sales, Engineering, Planning, Purchasing, Inventory Control and Production
• Knowledge and experience using Microsoft Word and Excel
• Excellent negotiating and diplomatic skills

Job Qualifications & Characteristics

Education: Bachelor’s degree or equivalent work experience

Experience: Prefer one-year experience in one or more of the roles in a manufacturing environment (Planning, Buying or Scheduling)

Personal: Excellent oral, written skills organizational and planning skills. Must be motivated to achieve results with little or no supervision and work in a team environment. Diplomacy is required.

This position is subject to the ITAR (International Traffic in Arms Regulations) and/or the EAR (Export Administration Regulations). Candidates must qualify as a U.S. Person according to U.S. Federal law.

NOTE: This job description is subject to change at any time for whatever reason at the discretion of the Company and its management.

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Qualified candidates should submit Cover Letter along with Resume to: jobs@bhelectronics.com