Sales Administrator

Location: Burnsville, MN - South Metro

GENERAL FUNCTIONS

Perform administrative activities for small sales & corporate office. Prepare price quotations from cost estimates. Assist and back up Inside Sales personnel with limited order processing as needed.

DESCRIPTION OF DUTIES

Listed below are the major duties you will perform:

ESSENTIAL FUNCTIONS OF THE JOB

  1. Maintain “Sales Activity Report” and weekly Order Forecast Report
  2. Prepare price quotes for catalog products from Engineering and/or Manufacturing Cost estimates and secure appropriate approvals as assigned
  3. Prepare detailed contract proposals as assigned
  4. Using Caelus Management System software enter basic orders and change orders as assigned
  5. Publish sales order acknowledgements as assigned
  6. Prepare outgoing mail, UPS and other shipping – Receive and distribute incoming materials
  7. Maintain weekly list of personnel schedules for Burnsville Office
  8. Greet visitors and direct them to the appropriate person or group
  9. Assure all customer requests for corrective action are completed in a timely manner and maintain a log of corrective action status.
  10. Electronically distribute CEO trip reports as assigned
  11. Coordinate Christmas card mailings, birthday cards/celebrations, etc.
  12. Coordinate trade show activities as assigned
  13. Receive and direct phone calls to assure the calls are appropriately handled
  14. Coordinate the info@bhelectronics.com account and direct all valid inquires to the correct person
  15. Prepare and distribute annual customer surveys
  16. Prepare and distribute annual Christmas party invitations and log RSVPs
  17. Log valid inquiries from info@... and report that data to Sales & Marketing manager monthly
  18. Coordinate bi-annual sales representative education program including printed material, hotel accommodations meeting room, etc.
  19. Issue sales literature to customers and representatives as assigned
  20. Post information to company websites as assigned
  21. Fulfill sales literature requests from trade shows as assigned including logging sales leads into Act! software including providing follow up lists to appropriate personnel
  22. Maintain and publish up to date lists of representatives as assigned
  23. Maintain ISO Procedures, Work Instruction binders, logs and Burnsville bulletin board
  24. Maintain Sales Department files as assigned
  25. Regular and timely attendance is required
  26. Perform annual file adjustments after fiscal year end
  27. Assist Controller with the planning process and reporting as needed
  28. Other miscellaneous duties as may be assigned from time to time as the need may arise.

PHYSICAL FUNCTIONS OF THE POSITION

  1. Must have good finger dexterity
  2. Telephone listening and speaking in English language
  3. May lift up to 60 lbs.

MENTAL FUNCTIONS OF THE POSITION

  1. Organizing And coordinating schedules
  2. Analyzing and interpreting data
  3. Problem solving
  4. Written and spoken communication with clients, co-workers & representatives
  5. Must be able to work safely at all times

EQUIPMENT USED

  1. Personal computer
  2. Copier, Scanner and fax machine
  3. Telephone

REQUIREMENTS FOR POSITION

Education

  • Associate degree or equivalent experience – Accounting focus

Experience

  • 2 years minimum in small office sales administration or customer service – working knowledge of MS Windows and Office Software – demonstrated proficiency with Excel.

Personal

  • Excellent and pleasant oral communications, and good written communication skills. Positive assertive attitude and strong organizational skills.

Functional

  • Must be able to operate all standard office equipment and communicate with customers, representatives and coworkers without special accommodation.

MUST BE A U.S. CITIZEN OR PERMANENT RESIDENT

NOTE: This job description is subject to change at any time for whatever reason at the discretion of the Company and its management.

To Apply

Please send a coverletter and resume to jobs@bhelectronics.com.

© 2020 BH Electronics
12219 Wood Lake Drive Burnsville, MN 55337
Phone: 952-894-9590
Fax: 952-894-9380